Need team uniforms fast? Here’s what you need to know:
- Deadlines Matter: Standard production takes 20–25 business days. Rush orders cut it to 10 days for 25% extra.
- Accurate Sizing: Use sizing kits and measure players carefully to avoid mistakes.
- Order Enough: Plan for players, coaches, and extras for growth, replacements, and emergencies.
- Plan Ahead: Custom designs can take up to 90 days if stock runs low. Start early to avoid delays.
Quick Overview:
- Standard Production: 20–25 business days
- Rush Orders: 10 business days (+25% cost)
- Shipping: Add 3 business days
- Sizing Tips: Measure carefully, use sizing charts, and consider growth for youth teams.
- Extras: Always order backups for new players or emergencies.
Proper planning saves time, money, and stress. Start early, measure accurately, and confirm all details to ensure smooth delivery.
Team Builder: The Easiest Way to Design & Print Team Uniforms
Planning Order Deadlines
Planning your order deadlines carefully is essential to ensure your team’s uniforms arrive when needed. Knowing the production timeline and potential delays can help you avoid last-minute headaches.
What Impacts Production Time
Production starts only after three key steps are completed: the final design is approved, accurate sizes are submitted, and full payment is made. The time it takes to complete production depends on how complex the order is and current demand. Typically, it takes 20–25 business days from order confirmation to shipping. This includes both manufacturing and quality checks. Larger or more complex orders may require additional time.
Lead Times Based on Order Size
The time needed for production varies depending on the size and type of order. Here’s a quick guide:
| Order Type | Standard Production | Rush Production | Additional Cost |
|---|---|---|---|
| Standard Orders | 20–25 business days | 15–18 business days | No extra fee |
| Rush Orders | Not applicable | 10 business days | 25% rush charge |
For shipping, add about 3 business days if using major carriers like FedEx, DHL, or UPS. Including some extra time for unexpected delays is always a smart move.
Accounting for Potential Delays
To avoid stress, start your order well in advance of your required delivery date. Unexpected issues, such as design changes, incorrect measurements, or shipping disruptions, can extend your timeline.
Pro Tip: If you need uniforms sooner than the standard production time allows, let your account manager know as early as possible. This might help you secure a priority production spot.
Keep in mind that shipping times can vary depending on your location and the delivery service you choose. Seasonal factors, like weather or high demand during sports seasons, can also cause delays. Planning ahead ensures you’re ready to move to the next step: collecting accurate team sizes.
Getting Correct Team Sizes
Precise measurements are key to ensuring uniforms fit well and avoiding costly sizing mistakes.
How to Measure Players
To get accurate uniform sizes, you’ll need to take these essential measurements:
| Measurement | How to Measure | Notes |
|---|---|---|
| Chest | Measure around the fullest part with arms relaxed at the sides | Keep the tape level and snug |
| Waist | Measure around the navel area | Use the natural waistline as a reference |
| Hip | Measure around the widest part of the hips | Keep feet together |
| Torso | Measure from one shoulder, through the legs, and back to the same shoulder | Follow the body’s natural contours |
| Leg Length | Measure the inside leg from crotch to the floor | Keep the tape straight |
Knowing how to measure properly is essential for accurate sizing:
"Measuring athlete’s allows you to easily and reliably find the athlete’s correct size and most importantly takes the guess work out of sizing." – Team Wear
Size Measurement Best Practices
To get the best results, ensure accuracy when taking measurements. Players should wear fitted clothing during the process for more precise readings. Always compare these measurements to the garment specifications found in the size charts, not the player’s body measurements.
"Most of our sizing charts give the exact measurements of our custom uniforms and apparel – not the measurements of the player." – Wooter Apparel
Here are some tips for consistent and accurate measurements:
- Assign a single person to take all measurements for uniformity.
- Measure to the nearest inch, rounding up any decimals.
- Write down measurements immediately to avoid mistakes.
- Have players try on garments with a similar fit when possible.
- Consider whether a relaxed or snug fit is preferred when choosing sizes.
Youth Team Sizing Tips
Sizing youth uniforms requires extra care due to growth considerations. While it might seem practical to order much larger sizes, oversized uniforms can hinder both safety and performance. Instead:
- Take precise, current measurements.
- If a player’s measurements fall between sizes, opt for one size larger.
- Avoid adding extra inches for growth.
- Keep detailed records for future orders.
Properly fitting uniforms can make a big difference in how athletes perform:
"Selecting the right uniform size is crucial in sports. Not only does it ensure comfort and mobility for athletes, but it also contributes to their confidence and performance." – Allen Sportswear
Stretchy or flexible materials can offer some natural adjustment without sacrificing fit. Once measurements are complete, use them to calculate the exact number of uniforms needed.
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Ordering the Right Amount
Getting the right quantities is just as important as nailing sizes and deadlines when ordering uniforms. Balancing your team’s roster needs with your budget is key to a smooth ordering process.
Basic Team Requirements
Start by calculating the minimum number of uniforms your team will need. This includes players, coaches, and support staff.
| Position | Home Uniforms | Away Uniforms | Practice Uniforms |
|---|---|---|---|
| Active Players | 1 per player | 1 per player | 2 per player |
| Coaches | 1 per coach | 1 per coach | 1 per coach |
| Support Staff | 1 per person | 1 per person | Optional |
For initial planning, use this general size breakdown to guide your order:
- Small: 10% of the total order
- Medium: 25% of the total order
- Large: 30% of the total order
- Extra-Large: 25% of the total order
- 2XL: 10% of the total order
After meeting the basic requirements, think about extras to cover unexpected needs.
Extra Uniforms Needed
It’s always smart to have additional uniforms on hand. Here’s what to consider:
- Replacement Buffer: Keep 2–3 extra uniforms in common sizes for wear and tear.
- Growth Allowance: Youth teams should plan for 1–2 extra uniforms per size to accommodate growth spurts.
- New Players: Have 2–3 extra sets ready for mid-season additions.
- Emergency Backups: Stock 1–2 complete sets for unforeseen situations.
For cotton uniforms, consider ordering one size larger unless they’re pre-shrunk.
Controlling Order Quantities
Once you’ve figured out your minimum and extra needs, focus on managing costs. Tools like Wooter Apparel’s Excel templates can help you track roster details efficiently.
Here are some tips for keeping your orders on track:
- Set Spending Limits: Define clear budgets for your uniforms.
- Monitor Costs: Use real-time reporting to keep an eye on your budget.
- Order Sizing Kits: These ensure you get the right fit for everyone.
To streamline the process, follow these steps:
- Create detailed rosters with confirmed sizes.
- Set clear budgets for each uniform type.
- Include replacement buffers in your order.
- Establish approval workflows for any budget exceptions.
Making Orders Simple
Accurate measurements and well-organized order details can make uniform ordering much easier.
Organizing Team Information
Set up a centralized system to keep all uniform-related details in one place. Here’s what to track:
| Information Type | What to Include | Purpose |
|---|---|---|
| Player Data | Names, numbers, sizes | Basic uniform needs |
| Design Details | Colors, logos, customizations | Production requirements |
| Contact Info | Email, phone numbers | Communication |
| Delivery Details | Shipping address, deadline | Smooth fulfillment |
Store all this information in a shared digital folder that key team members can access. This system ensures everything is ready for using online tools and managing orders efficiently.
Using Wooter Apparel‘s Team Store
Wooter Apparel’s online platform simplifies the entire process – covering design, manufacturing, payments, and delivery. Plus, it offers 24/7 customer support.
One happy customer, Sarah J., shared, "Highly recommend. Jerseys were delivered in exactly 3 weeks. Great quality. Excellent customer service. Albert Chi really went above and beyond to meet our needs."
The platform has earned a 4.9-star rating from 1,236 reviews. Teams also have the chance to earn a 10-50% commission on every sale through their custom store.
Choosing an Order Manager
Assign one person to oversee the entire ordering process. Their responsibilities include gathering sizing data, confirming designs, tracking progress, handling payments, coordinating deliveries, and managing support.
This person should communicate clearly with both the team and the supplier, documenting every step to avoid confusion.
"Open your Fan Shop in minutes – no upfront costs, no design headaches. We handle the heavy lifting." – Wooter
Having a dedicated order manager ensures smooth operations and provides a single point of contact for resolving any issues that may come up.
Preventing Common Mistakes
Avoid common errors by paying close attention to deadlines, sizing, and design specifics.
Meeting Order Deadlines
Start your order early to avoid rush fees and ensure everything arrives on time.
Here’s how to stay on track:
- Reach out to suppliers as soon as possible.
- Consolidate all design changes into one email to avoid extra charges.
- Limit the number of people involved in approving designs.
- Build in extra time for potential shipping delays or production hiccups.
Sticking to deadlines helps pave the way for accurate sizing and design reviews in the next steps.
Avoiding Size Errors
Sizing issues are a frequent and costly problem when ordering uniforms. Follow these tips to get the right fit:
| Action | Purpose | Key Consideration |
|---|---|---|
| Use Sizing Charts | Match measurements to vendor guidelines | Don’t rely on standard clothing sizes. |
| Measure Each Player | Get precise, individual measurements | Consider sizing up slightly for younger players. |
Always compare your measurements to the vendor’s sizing charts, as custom uniforms often don’t align with typical clothing sizes.
Once sizing is sorted, focus on verifying every design detail to finalize your order.
Double-Checking Design Details
Before submitting your order, carefully review all design elements:
-
Review Design Proofs
Check proofs for colors, logo placement, names, and numbers. Have at least two people review them for errors. -
Verify Team Information
Use the provided roster sheets to stay organized. Include:- Player names and numbers
- Size details
- Any design variations for different uniform pieces
-
Confirm Production Requirements
Ensure all submitted files meet the manufacturer’s guidelines, including:- Logo file formats
- Specific color codes
- Font choices
- Placement of numbers and text
Conclusion
Getting team uniforms right comes down to timing, correct sizing, and managing quantities effectively. Planning in advance avoids last-minute rush fees and ensures your uniforms are ready when the season kicks off.
Accurate sizing is key to saving both time and money. By using sizing charts and following measurement guidelines, you can avoid costly errors and ensure everyone gets a uniform that fits properly.
When it comes to quantity, it’s important to balance your team’s needs with the budget. Be sure to account for extras, like replacements or new roster additions, beyond the basic player requirements. Organizing your order with a roster sheet makes the final review process much smoother.
Our customers often praise our reliable delivery and top-notch service, which helps make the ordering process stress-free.
Key steps to simplify the process:
- Submit finalized design files, including specific Pantone colors.
- Confirm shipping details and assign an authorized recipient.
- Complete payment before production begins.
- Double-check roster information for accuracy.
- Keep communication clear and consistent throughout.